Activity Review & Approval

Activity approval is the quality gate that ensures Bufdir reporting is accurate and defensible. Without a structured review step, organizations risk submitting inflated or erroneous data to the government funding agency, which could jeopardize continued grants. For coordinators, a centralized approval queue replaces ad-hoc follow-up over email or phone, reducing administrative overhead significantly. From a compliance standpoint, the approval audit trail provides evidence that each submission was reviewed by a responsible party, satisfying the documentation requirements several organizations cited during workshops. This feature directly supports the core operational flow described in the product brief and is a prerequisite for one-click Bufdir export.

The approval queue is a server-side paginated list filtered by organization and coordinator scope, rendered via server-side rendering in the Next.js admin portal. Status transitions (pending → approved / pending → returned) are managed through a REST endpoint that writes to the activities table and appends an entry to audit_logs. The mobile app must reflect approval state so peer mentors can see when a submission was approved or returned with a correction note. Optimistic UI updates should be avoided on the admin side for approval actions since they affect downstream reporting; all transitions must be confirmed by the server. Role guards enforce that only Coordinators and Org Admins can approve; Global Admins have read-only access to avoid cross-tenant data exposure.