Accounting API

Manual re-entry of approved expense claims into accounting systems is a significant operational burden for finance staff at each organization, and introduces transcription errors that cause reconciliation delays and incorrect reimbursements for peer mentors. Automating this hand-off directly reduces administrative overhead, accelerates reimbursement cycles, and increases trust in the platform among finance teams who are often skeptical of new tools that create extra work rather than reducing it. For HLF specifically, the Dynamics integration is a stated requirement tied to their existing portal project, making this a condition of their continued adoption. For Blindeforbundet, Xledger integration removes a manual step that currently requires coordination between the app and a separate finance workflow. Offering a configurable accounting connector also strengthens Meander's commercial proposition for future organizations that use other accounting platforms.

The connector is implemented as a pluggable adapter layer in the backend, with a shared interface that each accounting system adapter implements. At MVP two adapters are built - Xledger (REST API) and Dynamics (REST or OData, depending on HLF's portal configuration). The admin portal exposes an Accounting Integration Config Widget per organization where administrators enter API endpoints, authentication credentials, and field mapping overrides. On expense approval, the expense approval service emits an internal event that the connector listens to; it then transforms the payload using the org's mapping configuration and calls the target API. Failures are retried with exponential backoff and logged to the Accounting Integration Logs table, which is queryable from the admin portal. Credentials are encrypted at rest. The adapter interface is designed so future accounting systems can be added by implementing a single typed contract without changes to the core approval flow. Integration tests use a mock accounting server to validate payload shape and error handling without requiring live credentials.